Flexible exam solution for Education: Tailored service and modern hardware ensure a smooth exam process

Having access to the right hardware at the right moment can be a bottleneck in education — especially during critical exam periods.. When the Openbaar VMBO en MAVO Zeist (OVMZ) and Openbaar Lyceum Zeist (OLZ) were faced with outdated exam laptops, purchasing new devices wasn’t the most financially logical choice. Instead, the schools opted for a flexible rental solution through Flex IT Rent — gaining not only cost advantages, but also greater control over IT maintenance and reliability during exams.

Smart renting as a strategic choice

The schools faced a familiar challenge: buying new equipment would require a large upfront investment and put additional strain on the internal IT team. After reviewing their needs and priorities, they recognised that renting offered a more flexible, cost-effective solution—making it the strategically smarter choice.

Flex IT Rent provided the schools with a tailored solution: a fully facilitated rental service, aligned with their specific educational needs and testing periods.

A practical and personal approach

The collaboration began with a personal intake and the delivery of test laptops. The schools were able to install its preferred imaging and software setup. Based on that configuration, we prepared the entire fleet of laptops identically, ensuring all devices seamlessly matched the schools environment.

We took care of all the technical details:

• Ready to use: all laptops were pre-configured and tested
• On-site installation: we handled the full setup and quality check on location in Zeist
• Flexible deployment: by renting, the schools could scale up exactly during peak moments, without long-term commitments or risk of hardware aging
• Guaranteed quality: the schools had access to fast, modern laptops that ensured a smooth and interruption-free exam process

Measurable results, noticeable relief

Thanks to our approach, the schools temporarily had access to a large fleet of modern laptops, fully tailored to their exam requirements — without capital investment or overloading their IT team. Everything was coordinated via a single point of contact, enabling a smooth and efficient collaboration from start to finish.

This partnership shows that smart renting is not only financially beneficial, but also a powerful solution for temporary IT needs in education. With a flexible and fully managed service, the schools were able to focus entirely on what really matters: facilitating secure, stable, and successful digital exams.

Learn more about the rental solutions Flex IT Rent offers for education.