Privacy & Cookie Statement
by FlexIT

At Flex IT, we take the privacy and security of our users’ information very seriously, and we want to be transparent about our data collection and usage practices. This statement outlines how we collect, use, and protect your personal data, and your rights in relation to your data.

We use cookies to enhance your browsing experience and to provide you with personalized content and advertising. Our Cookie Statement further explains how we use cookies and other tracking technologies on our website and how you can manage your preferences. We encourage you to read our Privacy and Cookie Statement carefully to understand how we collect, use, and protect your personal data. By using our website, you consent to the collection and use of your data in accordance with our Privacy and Cookie Statement.

If you have any questions or concerns, please contact us.

Flex IT Distribution Privacy and Cookie Statement

Flex IT B.V., registered at Zaalbergweg 9, 2314 XS Leiden, the Netherlands (hereinafter: “Flex IT Distribution”, “we” or “us”) is responsible for the processing of personal data obtained through the website www.flexitdistribution.com (hereinafter: “Website”). In this Privacy and Cookie Statement we explain how we handle the personal data which we obtain from you.

We respect the privacy of our customers and the users of our Website and ensure that the personal information you provide us with is processed in accordance with the applicable data protection laws and regulations and is handled confidentially.

For the purpose of data processing, we comply with the standards according to the data protection laws. This means, amongst others, that:

• we clearly state for which purpose(s) we process the personal data. We do this by means of this privacy statement;
• we limit collection of personal data to only the personal data that is needed for the legitimate purpose(s);
• we first ask your explicit permission to process your personal data in cases where your permission is required;
• we take adequate security measures to protect your personal data and we require the same from third parties who we entrust to process personal data on our behalf;
• we respect your right to, upon your request, provide you with insight in, correct, translocate, limit the processing or delete the personal data.

From time to time this privacy and cookie statement will be amended. We will inform you about this by placing an updated version of the privacy and cookie statement on our Website. We recommend you to regularly consult this privacy and cookie statement, in order to stay aware of these changes.

This privacy and cookie statement has been lastly amended on 23 May 2018.

Purpose(s) of Data Processing

We only process personal data which you have provided to us through the Website, or which we have obtained through your use of the Website. In summary, we process personal data for the following purposes:

1. To personalize the Website for you and to recommend products which you might find interesting.

2. To be able to answer your questions regarding, amongst others, our products and/or services.

3. To process your response to our marketing campaigns.

4. To further develop and improve our Website.

In addition, phone conversations with the Flex IT Distribution customer service may be recorded for the purpose of training, coaching and appraisal of our staff. The records of such phone calls shall be secured and stored in such a way that they are not available to non-authorized persons.

We will not process your personal data in any other way than described above, unless you have granted us prior permission to do so, if it is necessary for the performance of an agreement concluded with you, or if we are allowed or obliged to do so pursuant to applicable law.

Use of Personal Data

We process the following categories of personal data for the purposes as described in this Privacy and Cookie Statement:

• Name and address (in some cases optional).
• Phone number.
• The questions you asked to our staff.
• IP address.
• Cookie ID.

Storage period

We offer different services on our Website for which we may ask you for your permission to process your request (i.e. for processing of your question and/or processing of an order). Except for your email address, you can determine yourself which data you will provide us with. The data you send us, will be stored for as long as necessary to execute your order or needed for a full response and processing of your request.

Providing data to third parties

We will not sell or provide your personal data to third parties without your prior approval or in cases other than necessary for processing of your order. It may also be possible that we are entitled or obliged to share these data pursuant to the law.

Security

We take appropriate security measures to prevent misuse of and unauthorized access to personal data. In this respect, we ensure that only the necessary persons have access to your data, that access to your account data is protected by a username and a strong password, and that our security measures are regularly assessed. In addition, we use SSL certificates to ensure safe transfer of your data and communication.

Cookies

We use cookies on our Website. A cookie is a small text file which is sent to your computer and stored by the browser on your computer at a visit of a website. Cookies store for example information about the settings of your pc and the indicated preferences, so you do not need to provide this information again and again and to facilitate your next visit to our Website. This information does not contain name, address or other personal data. You can adjust the settings of your browser in a way that you will not receive cookies during your visit on our Website. You can check the settings of your browser for this. However, if your browser refuses cookies, it can occur that you cannot use all options of our Website or that you do not have access to some parts of our Website.

Functional cookies

Below you find the list of cookies which can be placed and which are being used for functionality purposes, such as measuring of applications and the use thereof:

Targeting Cookies

Below you find the list of targeting cookies which can be placed through our Website and which can be used for commercial purposes, such as measuring transactions of third parties (e.g. Google Adwords and affiliates) and displaying personalized banners.

Removing cookies:

Many cookies have an expiry date. If an expiry date is set, the cookie will be automatically removed once the expiry date has elapsed. You can also choose to remove the cookies manually before the end of the expiry date. Consult the manual of your browser for the instructions.

Social media:

There are buttons on the Website which make it possible to promote webpages or share them on social media of Facebook, Twitter, LinkedIn, Youtube and through Whatsapp. These buttons can be used through a code delivered by these social networks. This code also places a cookie on the device of the website visitor.

Insight and amendment

To consult and correct your personal data you can contact our customer service. Our customer service will be happy to help if you have any questions or remarks regarding this privacy- and cookie statement or if you want to get insight in your personal data which is processed by us or if you wish to use your rights as a data subject under the current privacy laws. You can contact:

FlexIT B.V.
Phone number: +31 (0)718001460
Email: info@flexitdistribution.com
Post address: Zaalbergweg 9, 2314 XS Leiden
Internet: www.flexitdistribution.com

Of course we will also be happy to help if you have any complaints regarding the processing of your personal data. Based on the privacy laws, you also have the right to file a formal complaint with the data protection authorities (Autoriteit Persoonsgegevens) regarding our processing of your personal data. For this, you can contact Autoriteit Persoonsgegevens.