Flex IT 2020 - Glitter and Gold

Time Schedule

14:30Meet & Greet
15:30Start Presentation
17:00End Presentation
17:30Bus Departure
18:00Start New Years Party
00:00End New Years Party
00:30Bus Departure


Arrival at Schiphol & Transport to office

Once you arrived at Schiphol airport, you are expected to go to the office directly. Your travel expenses can be claimed.

Due to different arrival time, please arrange your own transport from Schiphol to the office directly. Your luggage can be stored and secured at the office. (Board room + Microsoft room next to the reception).

When traveling by car, we suggest you to park your car at the hotel and then go to the office.

Meet & Greet

You are welcome to the warehouse from 14:30 – 15:30 for the Meet & Greet. The warehouse is accessible via the loading docks only, the route will be directed by signs. Should you arrive to the office early, you may subscribe for the guided Warehouse tour. The tour will be held between 13:00 and 14:30.


The presentation will be held at the warehouse and will start at 15:30 sharp. After the presentation, which will end at aprox 17:00, busses will be ready to get you to the party venue. Busses will leave at 17:30. Please be on time!

If you stay at the hotel, make sure you grab your luggage and board the busses indicated with Hotel 1 and Hotel 2. Otherwise you can board one of the other busses.

Leave your luggage on the bus (Hotel busses 1+2 only)

When arriving at the party venue, you may leave your luggage on the bus. The busses will be parked and secured at the venue location and won’t be accessible until 0:00 am. The busses marked with CS & ZBW will NOT remain at the venue, so take all your personal belongings with you.

Please remember the number of the bus you are in (behind the windshield) as you will need to board the same bus when the party is over. (Only applicable for the Hotel busses holding luggage.)

More bus information can be found further on this page.

After the party

After the party (00:00 am) you can board the bus again, which will bring you to the hotel. Busses will depart at 00:30 sharp.
Please be on time!

Check in at the hotel

When arriving at the hotel, please find your room mate and check in together. To find out who your room mate is, please contact your direct manager. You will only need to leave your names at the reception of the hotel to receive your room key.

Practical information

It is never allowed to enter the warehouse on your own!

We will not serve lunch. Please bring your own lunch or visit DZB for a catered lunch.

In case of emergencies or urgent matters: contact your teamlead, who can contact Lisanne Hoogduijn or Micor de Grood.

Dresscode: Glitter and Gold. You’re welcome to join the presentation in your party outfit as well.

We aim for a great New Years Party, in which responsibility is also part. We expect everyone to drink responsible, don’t drink and drive and treat everyone and everything with respect.

Office address

Flex IT Distribution
Zaalbergweg 9
2314 XS  Leiden

Venue address

La France

Rhijngeesterstraatweg 43

2341 BR  Oegstgeest

Hotel address

Hilton Garden Inn Leiden

Willem Einthovenstraat 3

2342 BH  Oegstgeest


Check in -> After the party, when arriving at the hotel.

Check out -> Saturday January 11th, before 12:00 PM.


Flex IT will be paying for hotel and breakfast. All extra expenses will need to be paid for yourself and cannot be claimed. (For instance drinks at the bar, use of mini-bar, wellness etc.)

Please make sure to pay for your personal expenses, preferably directly, otherwise when checking out.

Be aware that all costs that are not paid for and are charged to Flex IT will be invoiced to you with a 20% admin fee.


2 Busses with mark: HOTEL – 1 & HOTEL – 2

These are for all foreign colleagues. Luggage can be left in these busses as they will stay at La France all night.
The busses will NOT be accessible during the party though, so don’t leave anything you need during the night.
When the party ends, please make sure to board the same bus.
The busses will depart at 00:30 sharp and will drive directly to the hotel.

2 Busses with mark: CS & ZBW – 1 & CS & ZBW – 2

In these busses you can’t leave your luggage, so please take everything with you when arriving at La France.
When the party ends, please make sure to board the right bus.
The busses will leave at 00:30 sharp and will drive to the office via Leiden CS.

Warehouse tour

Between 13:00 and 14:30, the warehouse is open for guided tours. If you wish to join one of these tours, please sign up using the form below.

warehouse flex it